I like to have a paperless workflow. While it is true that the paperless dream has often failed and is the cause of many jokes, I do believe that we now have the technology to make it happen. It is just a many of building the right habit.
As an example, I like to review document and use digital annotation. Of course, this is easy to do with Microsoft Office document and the famous “track changes” feature. It can also be done with pdf, if the comments function is enable. I my opinion, a license of Acrobat Pro is easily recovered by a strategic reduction in printing costs.
And with cloud storage, it is even more convenient to have digital documents when organized and accessible from anywhere. Of course, that is “anywhere with an internet connection” but in real life for many that is pretty much anywhere.
I have currently exploring the service of A.nnote.com
A.nnotate is an online annotation, collaboration and indexing system for documents and images, supporting PDF and MS Office formats. Instead of emailing different versions of a document back and forth you can now all comment on a single read-only copy online. Unlike online word processors, the document is displayed in high quality with fonts and layout just like the printed version. It is easy to use and runs in all common web browsers, with no software or plugins to install.
I will give it a try… Hopefully it will be a nice discovery.
Michel Dion, PMP, CPA
Founder and Developer of Project-Aria
Discover my book:
Leadership Toolbox for Project Managers: Achieve Better Results in a Dynamic World