Productivity on the go! I love what technology enables us to do.
Minimizing printed documents is a fundamental part of a digital workflow. There are huge benefits from a digital workflow, and not just being green and good for the planet (which is already a good thing, of course!)
Saving documents as PDF is a good way to retain key documents for a project. Screenshots can help when no other options are easily accessible. OCR (Optical Character Recognition) is a nice tool to have also. Then there’s the other documents that we receive in paper format. I don’t want to maintain a paper and a digital file for projects. That would be the best way to guarantee synchronization issues, and all the confusion that they would bring. So scanning documents is part of a digital workflow.
Good scanners are now easy to find these days, at a very reasonable price.
What to do when you have to quickly scan a document on the go? If you have an iPhone, you can use a scanning app for that! It is also a good solution if you have only so few pages to scan in a year. That is what I have been doing so far.
For that, I like and use an app from Readdle, called Scanner Pro.Scanner Pro by Readdle. Visit the app website.
It does the job very well, is easy enough to use on an iPhone. They also have pretty good integration with DropBox, Google Drive, iCloud and Evernote.
It is not free, but at the time of writing this, its price of $6.99 is really worth it.
You can find Scanner Pro on iTunes app store.
Michel Dion, PMP, CPA
Founder and Developer of Project-Aria
Discover my book:
Leadership Toolbox for Project Managers: Achieve Better Results in a Dynamic World