As I often say, meetings are one of the most mismanaged activities in the workplace.
We should have an automated system that publicly gives the cost of meeting to the meeting organizer.
Then suddenly maybe people would start to:
- Manage the agenda
- Manage the discussion
- Wonder why we need a meeting in the first place
- Make sure there’s a purpose for a meeting
- Manage the duration of the meeting.
In addition to that, I think that with online project management and team collaboration tool, the idea of having a meeting to just share information, and obtain status report on tasks, or connect with your team,is deadly obsolete. First of all, your project management tool should already give you visibility to project status. Second, you should by part of your team throughout the day, not hidden in your office. So you don’t need a meeting to talk to people.
In all cases, here’s an interesting infographic published by Entrepreneur on the subject of meeting. I love those infographics. They have an interesting way to communicate information.
Take a look
How to Run a Better Meeting (Infographic)
Many managers may feel as if their meetings have devolved into an opportunity for employees to space out or doodle. But how do you run a better meeting?
Video-communication company Blue Jeans Network offers these four tips to keep your meetings efficient and effective:
- Write out an agenda. It keeps the meeting focused.
- Kick off the meeting on time. Five minutes here and there stalling for late employees add up.
- Document topics covered and decisions made. Assign somebody to take meeting minutes for the group.
- Schedule meetings in off-peak times. There is a 20 percent decline in meetings from 12 p.m. to 1 p.m. when people eat. Try a lunchtime meeting. Serving food is sure to reel them in.
In a report released today, the Mountain View, Calif.-based firm examines data from more than a million meetings hosted in 177 countries with its software. Consider the infographic below summarizing meeting habits in the U.S.
Michel Dion, PMP, CPA
Founder and Developer of Project-Aria
Discover my book:
Leadership Toolbox for Project Managers: Achieve Better Results in a Dynamic World